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Backup software
7th August 2017 0 Broadband

What is Backup Software and How Does It Work?

As one of our most popular services, we’re often asked about our backup software and how it works. But what exactly is backup all about? Read on to find out more.

We’ve all experienced the panic of a computer crashing before we’ve had time to hit the save button, or a laptop dying right in the middle of downloading an important file. Backup is precisely what stops that blind panic from becoming a proper issue with all your important data gone forever. By copying files, databases or even entire computers to a secondary site, backup acts as the ultimate security blanket for your data, preserving this information in case of any catastrophes that may occur – from equipment damage to getting hacked by a third party. The keystone for successful disaster recovery, these “Point in Time File Restorations” allow you to reverse the clock and go back to older versions of the data to before any issues arose. Useful? Very.

There are many reasons for needing backup software. Aside from the usual issues like hardware failure and data corruption, data is also at risk with buggy software or even user errors. It’s hard to predict a technical problem when it arises, so backup is the ideal prevention for you losing your valuable work and information. Even large corporate companies have been victims of not backing up their work properly. When the team at Pixar were working on Toy Story 2, it took someone to accidentally press a “Remove All” command for them to realise that their backups hadn’t been working for a month. Luckily one of the technical directors had been making copies of the entire film and transferring it to her home computer in order to spend more time at home with her kids, so they were able to save nearly the entire project. Things might have worked out very differently! 

Backup button

Having a good file restoration system in place is therefore really important. It ensures that should you ever lose data through equipment failure or some other issue, you can retrieve all your data easily and quickly. Backup policies are set in place to determine how often data gets backed up, how many replicas of the data are needed, and exactly how quickly the data must be restored.

And exactly how often should I be backing up my data?

It’s recommended that a full data backup should be scheduled for at least once a week, and ideally during a weekend or off-business hours when this won’t affect employees. Businesses tend to also supplement these backups with smaller jobs that only copy files or data that have changed since the last full backup took place. This ensures that no matter the point in time in which you encounter an issue, you’ll always have a rapid way of retrieving recent data.

Although backup does demand a lot of data storage space, the benefits far outweigh the risks of not having this system in place at all. In order to optimise this storage, data is selected, extracted and manipulated into packages before being sent to various storage locations. Storage media can take many forms, varying from hard disks,to magnetic tape for bulk storage, and even the floppy disks that were back in the 80s and 90s before things got more advanced!

Here at Just Telecomms, we use Just Data Safe for our backup software. Uncomplicated yet advanced, our backup systems use two remote storage sites plus one on-site facility as well as military specification encryption for maximum data security. By using CA, one of the largest software companies in the world, you can be confident that Just Data Safe will provide the best of backup breed reliability, performance and features, both now and in the future. Check out more information about our backup services right here.